Moving is already a stressful experience in itself, but relocating an office or business brings it up to a whole new level. There are so many more factors to consider when relocating an entire office. The saying “time is money” is so true. Moving makes such a huge impact on the bottom line when you have to halt business and spend that time getting things moved.
According to one survey in the United Kingdom, relocation is so stressful that some business owners will opt to stay in locations that they may have already outgrown causing issues with cramped spaces and even expensive overhead. The only thing more stressful than relocating is hiring new staff.
Luckily, there are ways to make the process a lot smoother and make sure that your business downtime will not be any longer than it needs to be. Here are 7 tips that can help you get your office relocated and back in business in no time at all.
1. Plan Way Ahead
This is probably the most obvious step but often the most under-estimated as well. Unfortunately, it’s probably the most critical step as well in any relocation including residential moves which can seem like a walk in the park compared to what you’re about to go through.
There’s more to planning than just deciding on a time frame and move date, and you need to get all the bases covered before you can even begin to start the actual moving process. Making a mistake here can spell the difference between a profit and loss. This is why it’s also vital that you set a relocation budget, to make sure you make more objective decisions and avoid letting the costs get away from you.
Another important thing to plan is the new office layout. Unless you’re moving floors of an office tower, then most likely, the new office layout is very different from your current office. So scouting and making plans as to where everything will go in the new location is an important step in making sure that everything will go smoothly on moving day.
2. Get a Project Manager
It’s understandable that as a business owner you’d want to take the lead in something as important as your office relocation. However, you can easily get overwhelmed if you’re trying to take care of something as daunting as office relocation and running the business at the same time. Appointing a Project Manager to take the lead in the office relocation can take a massive burden off your shoulders.
Of course, picking the right person for the job is another concern entirely. But surely by the time you even need to consider relocating your business, you’ve already got an idea of someone perfect for the job with multi-tasking abilities, exceptional organizational skills, effective communication skills, and experience working with budgets.
3. Keep the Team Updated
Now that you’ve got a project manager to take the weight off your shoulders you’ll also need to make sure the rest of the team are in sync as well. Coordinate with your project manager on the planning stage and what else needs to be done so you can also update your employees regularly on every step of the relocation process.
It’d be a waste of time if there was someone who was lost during the move process and can cause delays if your employees weren’t given a proper briefing on how the move will be handled. So make sure that everyone knows all the details like the new address, contact information, schedules, packing arrangements, new building rules, as well as any procedures n packing up their stations.
4. Get Professionals
It’s easy, and not to mention much cheaper, to just have your staff handle the actual move especially if they are willing to help. But in the long run, it’s still a much better idea to get professional office movers to take care of all the heavy lifting. Not only are professionals trained and equipped to handle office relocations, but legitimate movers are always fully licensed and insured as well making it much easier to deal with any potential damage to the office items or property.
There’s no point in trying o save a few bucks by not getting professional movers, especially when dealing with delicate equipment in large numbers such as computers or even complicated office furniture such as cubicles and workstations. Plus it’ll make sure your employees won’t get exhausted and call in sick the next day.
5. Clean and Declutter
One area where your employees can be of use is n making sure that you don’t bring anything you don’t need. The more your business has grown the less likely you’re familiar with the exact details of daily operations and you’ve probably accumulated some items or equipment that have no more use or have been replaced entirely by other solutions.
Including a decluttering process in your employee updates is a very good idea to make sure that you get a completely fresh start in your new location. Best of all you don’t have to be wasteful about it since many office movers also offer junk removal services that involve donating or salvaging old furniture and equipment. This way you can rest assured knowing that your office junk may be finding a new home elsewhere.
6. Secure Important Files and Documents
Whether hard copy or softcopy, you must always make sure that all your business information is secured. Having office movers moving about and getting access to drawers and office equipment during the move can cause slip up, and you don’t want to lose anything vital to your business process.
Looking into storage solutions s a great way to make sure your data stays intact and at least you know exactly where everything is. There are many secure storage solutions that you can look into for office documents, but in terms of digital information, it’s vital that your project manager in charge of the move also get a data expert to take care of securing all the backups.
Individual employees can secure their softcopies, but anything can happen in a move, and you don’t want to lose months of data just because a server was shifted during transportation. So having backups of backups with a central source is another critical business relocation step.
7. Update Everything
Before getting the actual move completed, you’ll want to make sure that your new address and contact information have been updated in everything related to your business operations. You don’t want mail getting lost in your old location or suppliers unable to contact you, so make sure that everyone knows that your business has moved.
This is also important in today’s social media age since you probably have some sort of online presence. Make sure you’re aware of everywhere your business is posted and that all your latest contact information is updated there as well. Otherwise, you may have customers and clients get confused as to what happened to your business when they show up n an empty office or can’t reach you anymore.
Moving an office may seem like climbing Everest, but as long as you make sure to get all your ducks in line before even beginning the actual moving process, then you don’t need to worry much. Moving a business is all about contingencies upon contingencies, but the most important thing to remember is to make sure that you have clear and concise communication with your project manager, your employees, the professional office movers, your suppliers and vendors, and even your clients and customers.
A Quick Guide to Safely Moving When It’s Raining
If you or someone you know is set to move on a rainy day, some simple, straightforward, and highly effective tips should be adhered to. These tips will coordinate to protect the items that are being moved and the people who’re moving them. Moreover, they’ll help you to kick your new living situation off with a bang and put the right foot forward. Seriously, having your possessions soaked and suffering an injury is sure to make for a less-than-stellar move-in experience!
1. Dress Accordingly
Your safety and the safety of your belongings are interconnected in that what you wear will directly impact both.
Boots, a rain-resistant jacket or poncho, and warm clothing are integral ingredients in the recipe for moving success. It’s easy to slip or catch a cold when these articles of clothing aren’t worn, and when that happens, you can hurt yourself and damage your possessions.
In short, there is an abundance of reasons to dress accordingly for a rainy moving day, and there are virtually no reasons not to do so.
2. Park the Moving Vehicle Close to the Door
When it’s raining, you’d be wise to expose yourself, and your possessions to as little rain as possible, and the best way you can do this is by parking the moving vehicle close to the door. This arrangement will help you to walk less than you would have otherwise, which will save time and reduce the amount of rain that’s encountered.
If you’re receiving help from friends and/or family members, request that they park away from the house—preferably on the street. In this way, you can pull the moving vehicle as close to the front door as possible.
3. Package Items Carefully
Every item that’s loaded into the moving vehicle should be packed. Besides having a greater chance of being broken during the ride, unpacked items will be exposed to water damage from the rain. Be sure to use boxes and bags to pack your items well in advance of moving.
And invest in a large amount of bubble wrap—you’ll be glad that you did!
4. Ask Friends and Family Members to Help
If possible, you should ask friends and family members to help you move. This advice will prove solid even in beautiful weather, but when it’s raining, an added level of urgency and pressure makes having extra assistance incredibly valuable. Furthermore, moving during rainy days is all about speed, and the more pairs of hands you have available, the quicker your items can be moved and brought into your new home.
5. Drive Slowly
Moving during rainy days isn’t solely about carefully loading items into the moving vehicle. On the contrary, it’s also about driving slowly and attentively while delivering these items to their destination. You don’t want to execute a perfect moving gameplan only to come up short in the third or fourth quarter—the drive home. Slick and wet roads are dangerous roads, and you should drive slowly to account for this point and preserve your health and the integrity of your possessions.
6. Hire a Moving Company
Last but certainly not least, you should consider hiring a moving company. Today’s moving companies don’t charge very much for their work, and they can expertly move all or some of your items. Additionally, you can follow the lead of so many other individuals by consulting a moving company to transport your delicate and/or bulky belongings—especially furniture.
They’ll be able to get these and other things through the rain without issue, and it won’t cost you an arm and a leg to have them do so, given the relatively limited scope of the work at hand.
These tips are sure to help you enjoy a successful and stress-free moving experience during a rainy day. Remember to stay calm, plan ahead, and enjoy your new home!
Everyone wants to move out as soon as possible, especially from their parents’ house. It’s all part of growing up, but even fully functional adults can benefit from a change of scenery every once in a while. Moving can be an excellent adventure for the whole family, whether it’s across the country or down the block. As with anything worth doing, however, it can pose reasons for quite a bit of concern.
There are a few simple tips and tricks to make anyone’s move as smooth and worry-free as possible. The following are 9 ways to prepare for your next big move:
1. Minimize Your Possessions
When one hears the word “minimize” they might envision tiny houses and vagabond drifters without a material possession to their names. Minimizing your items, however, doesn’t require a complete lifestyle change. You can get rid of things that you no longer have space or use for. We all have things we just haven’t let go of for various reasons, whether they be sentimental attachments or hoarding.
You can reorganize your stuff by hosting a yard sale or garage sale, getting rid of all the things you no longer need, like clothes that don’t fit anymore or the television set you upgraded from a while back. Once you start going through your things, you’re sure to find at least a few items you could benefit from losing, and the best part of minimizing is that you’ll actually earn some cash too.
Selling your possessions has also never been easier than in today’s modern age. Getting rid of excess clutter is merely a matter of finding someone interested in it on Craigslist or Facebook Marketplace.
2. Invest in Help
Transporting all of your furniture can be a real pain, if not downright impossible to do on your own. The best advice would be to enlist family and friends for free to help you move all of your things, but if this is not possible, you should invest in movers to ensure that both you and your furniture arrives at the new place all in one piece. You don’t want to strain your back out or break a limb trying to get your couch or bedframe out of the doorway.
Our movers in Philadelphia, PA are specifically trained to handle any moving situation, and if your friend doesn’t have a truck or van suitable for moving larger things, movers will definitely have exactly what you need.
3. Change Your Address
Likely, if you do not visit the post office and request a change of address, whoever moves into your old house will receive a stack of mail with your name on it. You don’t want a stranger getting your paychecks or important notices.
Go to your local post office and ask the clerk to have all your mail forwarded from your old address to your new one. The process shouldn’t take longer than a few minutes.
4. Host a Housewarming Party
Housewarming parties are more than just an excuse to gather all your friends and have a good time in your new place. Inviting all of your trusted pals over will help start your new abode off on the right foot, breaking it in with all of your loved ones present.
Get to know your new house with the comfort and support of friends by your side.
5. Get To Know The Neighborhood
You want to make sure that you aren’t moving into a crime-riddled area or living around suspicious characters. Take some time to get to know your neighbors upon first moving in. Most of the time, they will welcome you to the neighborhood and want to learn more about their new neighbor as well.
6. Make Sure Your Vehicle is in Good Condition
Nothing is worse than getting halfway to your new place of residence, with all of your stuff cluttered in your car, than breaking down.
Get your oil change and check all aspects of your car’s performance before taking a risk of being stranded in a new place with all of your belongings.
7.Prepare Your Pets
Moving can be stressful for cats and dogs. Try to support your furry little friend during the move. If possible, let them visit your new home and get acquainted with their new quarters.
8. Make Sure This is the Right Move
There are many factors that contribute to the decision to move from one place to another. Evaluate all your options before making the plunge.
Consider all of your financial, social, and physical requirements before deciding on a place.
9. Have Fun
Moving doesn’t have to be a headache. It can often be a fun and learning experience for everyone involved. Try not to worry too much about getting comfortable in your new place at first.
This will take time, and part of what makes you feel better about being in a new area is having a positive experience while you’re there.
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